Purchasing Division

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877 Cedar Street, Suite 100 
Santa Cruz, California 95060
Phone: 831-420-5080
Fax: 831-420-5312
Hours: Monday-Friday 8:00AM - 5:00PM 

The City of Santa Cruz Standard Terms and Conditions:

View the City's Terms and Conditions [PDF]

To Register to Receive City Bids:

  1. Search through the NIGP commodity code list for codes that you wish to receive bids for.
  2. Complete our Bid List Application.
  3. Return the form via email, via fax to 831-420-5312, or via U.S. Mail to the address above.
  4. (Optional) Sign-up for Open Bid e-notifications.

Bidding Information

View all View all Invitations For Bid, Request For Proposals, and Request For Qualifications
View Bid Results for Public Works

Checklist for submitting a successful bid
Public Works Standard Specifications
Water Engineering Standard Specifications

To Contact Purchasing Staff:
Main Office: 831-420-5080
Purchasing Manager: Laura Nolan, 831-420-5082, email
Buyer: 831-420-5085,Elizabeth Millwee, email  
Purchasing Assistant: Maralise Howze, 831-420-5084, email

Compliance Documents

  • W9 Form - A current IRS W-9 must be on file for every vendor paid by the City by check.
    Business Licenses and Permits - Link to City's Treasury & Revenue Division.
    Insurance Requirements for General Services - The City requires suppliers and contractors to carry insurance whenever they perform services on City property.

    Insurance Requirements for Professional Services - The City has additional insurance requirements for professional services.
    Emergency Resource Agreement  - Complete this optional application if you are willing to be included in the City's Emergency Resource List.
    Living Wage Requirements - The City has a Living Wage Ordinance that applies to contracts for services. Click here for more information.
    Prevailing Wage Requirements - The prevailing wage laws imposed by the State of California are stringent and the city of Santa Cruz does everything possible to make sure our vendors and contractors are in compliance. 

The Labor Commissioner's Office enforces public works labor laws, including prevailing wage requirements, and issues civil wage and penalty assessments when contractors fail to pay the correct prevailing wage.  Contractors can be prevented (debarred) from bidding or working on public works projects for up to three years when the contractor intentionally violates public works law.  When wage theft and other criminal activity are found, the Labor Commissioner's Office works with district attorneys' offices around the state to pursue misdemeanor or felony charges including imposing jail time.  (source: dir.ca.gov)

Below are two articles demonstrating the DIR's strict enforcement of prevailing wage laws.

State Cracks Down on Prevailing Wage Violations
Landscape Company Fined $227,000 for Violating DIR Requirements

Prevailing Wage Fact Sheet From The DIR [June 2014] - Read this fact sheet from the California Department of Industrial Relations regarding new procedures for complying with prevailing wage. Go to the DIR website for more information regarding prevailing wage and to register as a contractor. 

If you have any questions about prevailing wage, go to http://www.dir.ca.gov/

Our Mission

The objective of the Purchasing Division is to conduct all purchasing in accordance with the City of Santa Cruz Charter, which reads as follows:

City Charter Section 1414. Competitive Bidding

"Before making purchases of or contracts for, supplies, materials, or equipment, ample opportunity shall be given for competitive bidding, under such rules and regulations and with such exceptions as the Council may prescribe in the ordinance setting up such rules and regulations."

Essentially, we seek to obtain the necessary quantity and quality of products or services required at the lowest price.

We appreciate your interest in selling to the City of Santa Cruz and hope that the documents listed below will be beneficial. Our aim is to help your sales effort and to promote good business relationships with us. Whenever you need more information, please ask. 

Further Information:

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